Terms and conditions

The Wynnstay Hotel & Spa

Terms and conditions

Booking terms and conditions

Please read these terms and conditions carefully.

By using this website and The Wynnstay Hotel & Spa online booking service you are agreeing to be bound by the terms and conditions detailed below which form the basis of your contract with The Wynnstay Hotel & Spa. In the terms and conditions set out below, "you" and "your" refers to all persons named on the booking, which includes any individual(s) subsequently added or substituted at a later date. "We", "us" and "our" all refer to The Wynnstay Hotel & Spa.

Please print and retain a copy of this Agreement for your records as it may occasionally be updated.

1. Making a booking

By making a booking you are confirming that you are authorised to do so on behalf of all persons named in the booking and you are acknowledging that all members of your party agree to be bound by these Booking Terms and Conditions.

When your booking has been made, a confirmation will be sent to you by email using the email address that you have supplied. You should retain a copy of this confirmation for your reference. Booking confirmations are subject to the availability of accommodation at the hotel.

You should carefully check the details of your confirmation as soon as you receive it. You must contact The Wynnstay Hotel & Spa immediately if any of the details are incorrect or incomplete.

We will always endeavour to rectify any inaccuracies or accommodate any alterations you wish to make to your booking. We cannot accept liability for any inaccuracies that are not brought to our attention within seven days of issuing your confirmation, nor can we accept responsibility for inaccurate information that you have supplied.

If you contact us using the booking enquiry form we will endeavour to respond within two working hours of receiving your booking enquiry.

2. Paying for your booking

All bookings made via The Wynnstay Hotel & Spa website must be guaranteed with a credit or debit card. A non-refundable deposit of £50 of the total booking value will automatically be deducted from your credit or debit card at the time of booking. (Specific packages such as Christmas breaks may have different payment requirements. Where this is the case, it will be clearly stated during the booking process). The balance of the payment, including any extra costs incurred during your stay, must be made to the hotel when you checkout. Cash, cheques, credit or debit cards are welcome in settlement of your hotel account. Cheques must be supported by, and be within the limits of, a current service card issued by any major UK bank.

In some instances, supplementary items such as beauty treatments or theatre tickets may require full payment at the time of booking. If applicable, the additional sum required as a deposit will be clearly stated when making your booking. (Please note that certain supplementary items may require a non-refundable deposit.)

As a measure of fraud prevention you will be required to enter the three digit Card Verification Value (CVV) printed on the back of your credit or debit card when making a booking online.

When booking golf or health and beauty breaks online, more than 14 days prior to arrival, the hotel will contact you within 24 hours of your booking to confirm your tee times and beauty treatments. For golf or health and beauty break bookings within 14 days of arrival, please either call our Reservation Centre or use the Enquiry Form on the hotel website to check availability at your chosen hotel.

Unless stated as part of your booking, additional items such as (but not limited to) the cost of external telephone calls, meals, drinks, items from the mini-bar and travel expenses, are not included in the price of your stay. If you incur any such additional costs you must settle the sum involved prior to your departure from the hotel.

All prices are quoted in £GBP and include tax (VAT) at the prevailing rate.

3. VAT Invoice

A VAT invoice for the will be provided on departure from the hotel.

4. Price changes

The Wynnstay Hotel & Spa reserve the right to increase or decrease the price of unsold breaks at any time. The price of your chosen break will be confirmed when your booking is made and, with the exception of any errors, we will not increase this price once it has been confirmed. We reserve the right to correct any errors in advertised and confirmed prices and will do so as soon as we become aware of an error. We will notify you of any price discrepancies relating to your booking should they arise, but we strongly advise you to check that the final price of your booking is correct before making your final confirmation.

5. Amendments to your booking

You should notify us of any amendments to your confirmed booking by telephone or in writing (by post or by email to reservations@wynnstayhotel.com) as soon as possible. Amendments are subject to availability and those made outside the cancellation period (see below) may be subject to cancellation charges.

6. Cancellations within the Cancellation Period

You can cancel your booking by using the link provided in your booking confirmation email. The £50 deposit made to guarantee your booking is non-refundable in the event of cancellation. (The deposit terms may vary for some special offers and, in these instances, the stated terms of the offer will apply.) A confirmation of your cancellation will be sent back to you at the same email address that was used to make the original booking.

Our cancellation policy for any booking of up to three rooms is 24 hours prior to 4.00pm on your scheduled day of arrival.

7. Cancellations outside the Cancellation Period

On all confirmed bookings cancelled outside the specified cancellation period, there is a Cancellation Charge equivalent to the total cost of the first night's booking value. This includes non-arrivals or instances where you cannot provide proof of cancellation (cancellation confirmation or reference number) if requested to do so. Group Booking cancellation period is one to two weeks prior to arrival date. Your credit or debit card will be charged a Cancellation Charge, equivalent to the total cost of the first night's booking value, less the deposit charged at the time of booking.

8. Cancellations and changes made by The Wynnstay Hotel & Spa

In the unlikely event that a hotel is unable to accommodate a confirmed reservation it may be necessary to offer an alternative of an equal or a superior standard. If at any time we need to make changes that will significantly affect your stay or we need to cancel your stay, we will tell you as soon as possible, offering a suitable alternative or a refund. This does not apply to minor changes or events during your stay, resulting from unusual or unforeseeable circumstances beyond our control.

We cannot be held responsible for cancelling your booking as a result of your failure to comply with any requirement of our Booking Terms and Conditions, and we cannot be held liable for any expenses, costs or losses incurred by you as a result of any change or cancellation.

If a guest or a member of your party behaves in a way that causes or is likely to cause danger, upset or distress to a third party or to hotel or guest property, we are entitled, without prior notice, to curtail the stay and request that the person(s) concerned leave the hotel. No refunds or return travel arrangements will be made and we will not pay any expenses or costs incurred as a result of such a curtailment.

9. Additional requests

All additional or special requests are subject to availability and we cannot guarantee the provision for special requests. Any additional requests made should be prior to your arrival at the hotel, giving reasonable advance notice.

10. Third party suppliers

Elements of your break may include services supplied by third parties (for example golf, clay pigeon shooting, mountain bike hire, etc). Such third party suppliers will usually have their own set of Terms and Conditions relating to the services they provide. You should consult the Terms and Conditions of any third party either before or soon after making a booking if your break includes such items.

11. Medical conditions

If you or any member of your party has a medical problem or disability which may affect your stay, please either call Reservations or use the Enquiry Form on The Wynnstay Hotel & Spa website to advise us so that we can make provision for the particular needs of the person(s) concerned, or advise you if we are unable to make such provision. If details are not provided to us at the time of booking, the hotel reserves the right to cancel the booking should it be unable to make appropriate provision for a specific need or needs.

12. Circumstances beyond our control

We cannot accept responsibility for unforeseen circumstances beyond our control. These include (but are not limited to) adverse weather conditions, fire, riot, war, terrorist activity (or threat of such activity), industrial dispute, natural disaster, or injuries and death of an individual(s) through accidental circumstances unconnected with the hotel.

By making a booking you are accepting responsibility for any damage or loss caused by yourself or a member of your party. Full payment for any such damage or loss must be paid to the hotel owner or manager on demand. If you fail to do so, you will be responsible for meeting any claims subsequently made (together with our own and the other party's full legal costs) as a result of your actions.

13. Complaints

If you are dissatisfied with any aspect of your stay you should bring the problem or issue to the attention of the duty manager at the hotel as soon as possible so that all reasonable efforts can be made to rectify the situation. If for any reason the issue cannot be resolved to your satisfaction and you wish to make a complaint, you should put it in writing and send it to:

The General Manager, The Wynnstay Hotel & Spa, Church Street, Oswestry, Shropshire SY11 2SZ.

Any complaints arising out of your stay at the hotel that are not brought to the attention of the hotel during your stay are unlikely to receive the same level of attention if made retrospectively.

Complaints brought to our attention will normally receive a response within seven working days.

14. General information

Prices and availability: For real-time hotel prices and room availability please go to www.wynnstayhotel.com. All prices are quoted in £GBP and include tax (VAT) at the prevailing rate.

Price tips: Our room pricing will fluctuate in line with market demand. Prices are generally lower the further in advance that you book. Midweek stays usually offer better value as do stays during January and one night breaks on most Sundays throughout the year.

Accommodation: As a minimum, all bedrooms feature a private en-suite bathroom, colour television, tea and coffee making facilities and direct dial telephone.

Breakfast & Dinner: Bed and breakfast prices include a full, traditional breakfast, unless otherwise stated. Dinner, bed and breakfast prices include breakfast as outlined above and either a three-course meal plus coffee taken from the standard table d'hote (set dinner price) menu or an allowance towards the cost of a meal taken from the a la carte (individually priced dishes) menu, unless otherwise stated. Room Only rates do not include any meals. Dress code and child restrictions at certain times may.

Checking-in: Your room(s) will normally be available after 2.00pm. If you plan to arrive later than 6.00pm, please advise the hotel directly by calling the number given on your booking confirmation.

Children welcome: Up to two children, aged 16 or under, can enjoy free accommodation when sharing with two adults in any family room. Breakfast and dinner can be purchased in advance for each child, as required, during the online booking process.

Parking: There is ample FREE parking at the hotel if you book direct with the hotel on 01691 655261

Pets: With the exception of guide dogs, small dogs may be accepted at the discretion of the hotel but are not permitted in public areas. Guests are liable for any damage caused by their pet.

Taxes: All prices include Value Added Tax (VAT) at the prevailing rate, and service.

Tourist attractions: To avoid disappointment, you should check the seasonal and/or daily opening times of any tourist attractions prior to travelling to the hotel or the attraction concerned.

Accuracy of information on this website: Whereas we endeavour to ensure the information contained within this website is as accurate as possible, there will inevitably be instances where information may be incorrect or out of date. It is always advisable to check specific details that may be relevant to your booking prior to making that booking. For example, information relating to regional or local attractions is intended for your general information and any changes to such attractions or facilities are beyond our control. We reserve the right to amend or remove information at any time and do not accept responsibility for keeping copies of any amended or deleted information.

15. Golf breaks

Golf tee times: Tee times are limited. When booking golf breaks online more than 14 days prior to arrival, the hotel will contact you within 24 hours of your booking to confirm your tee times. Please check the availability of tee times with the hotel soon after making your booking. For golf bookings within 14 days of arrival, please either call Reservations or use the Enquiry Form on the website to check availability. Golf courses and tee times are subject to availability and weather conditions. We cannot be held responsible if you fail to book tee times or if tee time reservations are lost, missed or cancelled due to adverse weather or course closure.

Golf course dress code: Golf clubs/courses have the right to refuse the use of golfing facilities to any person(s) not meeting the appropriate dress code required.

Golf handicap: Handicap courses have the right to refuse access if players are not able to provide a valid certificate as proof of handicap.

Golf course rules: If in doubt, you are advised to check the rules of your chosen golf course soon after booking.

16. Insurance

It is your responsibility to ensure that any insurance cover you have provides adequate cover for your needs and for the duration of your stay.

17. Our liability to you

We accept liability for, and totally restricted to, services booked via The Wynnstay Hotel & Spa website in accordance with the Booking Terms and Conditions current at the time of booking. We cannot accept any other form of liability.

18. Website privacy

Electronic mailing list: The Wynnstay Hotel & Spa operates an opt-in email policy. In order to receive details about special offers and promotions from us by email you must opt-in to our mailing list. If at a later date you wish to opt out of our mailing list you can use the link or email address provided at the bottom of any of our emails to do so. Alternatively, you can unsubscribe by sending an email to: reservations@wynnstayhotel.com.

We do not send unsolicited email communications and we do not sell, exchange or trade email addresses to or with third parties.

Reservations: In order to guarantee your reservation you will need to provide us with specific personal details relating to that reservation. Your details will be used only for the purpose of handling that reservation and will be provided to the hotel in which you are staying for that specific purpose.

When making a reservation you will be transferred to a secure (SSL) server in order to provide credit or debit card information. When you are transferred to this secure server you will see a padlock icon in the bottom corner of your browser window and the URL of the page you are viewing will begin with "https". Any information you provide while you are within this secure environment is encrypted and cannot be read by a third party.

When you make a reservation we will use your email address for the purpose of fulfilling that reservation. This will include sending you an email to confirm your reservation and may include additional communication should we need to contact you regarding specific requirements or a cancellation. If you choose to opt-in to our mailing list during the booking process, then we will store the contact details that you have provided so that we may fulfil your request for future communication.

Enquiry forms: Information you provide to us using an enquiry form on The Wynnstay Hotel & Spa website is used only for the purpose of fulfilling that enquiry.

19. Third party websites and viruses

The Wynnstay Hotel & Spa cannot be held responsible for the accuracy, content, or availability of information about our hotel that may be found on third party websites. Neither are we responsible for the content or privacy policies of any third party websites that have links to or from The Wynnstay Hotel & Spa website.

Attempts to interfere with the operation of our website, by whatever means, or any attempt to place an unreasonable or disproportionate load on our website or server infrastructure is prohibited.

In the event of our website failing to operate, either in whole or in part, due to infections by computer viruses, bugs, tampering, unauthorised intervention, fraud, technical failures or any other causes beyond reasonable control, we reserve the right in our sole and absolute discretion to prohibit usage of our site and to cancel, terminate, modify or suspend the site.

21. Registered Trademarks

"Wynnstay Hotel" is a registered trademarks of The Wynnstay Oswestry Ltd.

22. Copyright (c) Wynnstay Hotel. All rights reserved

All copyright and other intellectual property rights in all text, images, sounds and other materials on this site is the property of Wynnstay Hotel and its affiliated companies. No reproduction of any part of this site may be sold or distributed for commercial gain or modified or incorporated into any other work, publication or site.

All names, logos, trademarks, service marks, trade dress and trade names are proprietary to Wynnstay Hotel and may not be used by anyone for any purpose without our prior express written consent. Framing or utilized framing techniques of the above or other proprietary information is also prohibited without written consent. We consider our trademarks to be valuable assets, and take infringement of them seriously.

It is illegal to use any spy wares, robot, spider or other automatic device, or manual process to track or copy the site or the contents or information without our prior express written consent, apart from the recognized major search engines such as Google & Yahoo MSN. The use of any such material from the Wynnstay Hotel website on any other Web, Internet, intranet, extranet or other site or computer environment is strictly prohibited.

Information on our site is intended for your reference only. If you have any specific queries you should contact Wynnstay Hotel direct.

Wynnstay Hotel nor any party involved in creating, producing or delivering this site shall be liable for any damages arising out of any access to, use of, or inability to use this site.

Copyright (c) 2009 Wynnstay Hotel. All rights reserved

Updated 8th May 2009.

Terms and use of this website

Access to and use of this website (the "website") is provided by Wynnstay Hotel and is subject to the following terms:

Access to the website

  • By using the website you agree to be legally bound by these terms, which shall take effect immediately on your first use of this website. If you do not agree to be legally bound by all the following terms please do not access and/or use this website.
  • Wynnstay Hotel may change these terms at any time by posting changes online. Please review these terms regularly to ensure you are aware of any changes made to the website. Your continued use of this website after changes are posted means you agree to be legally bound by these terms as updated and/or amended.

Use of the website

  • You may not copy, reproduce, republish, download, post, broadcast, transmit or otherwise use any of the website content in any way except for your own personal and non-commercial use. You also agree not to adapt, alter or create a derivative work from any of the website content except for your own personal, non-commercial use. Any other use of the website content requires the prior written permission of Wynnstay Hotel.
  • You agree to use the website only for lawful purposes, and in a way that does not infringe the rights of, restrict or inhibit anyone else"s use and enjoyment of the website. Prohibited behaviour includes harassing or causing distress or inconvenience to any person, transmitting obscene or offensive content or disrupting the normal flow of dialogue within the website.

Disclaimers and limitations of liability

  • The website content, including the information, names, images, pictures, logos and icons regarding or relating to Wynnstay Hotel, its products (or to third party products and services), is provided "AS IS" and on an "IS AVAILABLE" basis without any representations or any kind of warranty made (whether express or implied by law), including the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy.
  • Wynnstay Hotel will not be liable for any damages, including indirect or consequential damages, or any damages arising from use or loss of use, data or profits, whether in contract, negligence or other tortious action, arising from or in connection with the use of the website.
  • Wynnstay Hotel do not warrant that functions contained in the website content will be uninterrupted or error free, that defects will be corrected, or that Wynnstay Hotel or the server that makes it available are free of viruses or bugs.
  • Descriptions of functionality and screen shots are provided for general information only and may be derived from a number of products, platforms or versions, all such information is supplied on a non-contractual basis and is subject to change, omission or variation by Wynnstay Hotel at the sole discretion of Wynnstay Hotel.

Intellectual property

  • The names, images and logos identifying Wynnstay Hotel or third parties and their products and services are subject to copyright, design rights trade marks and other intellectual property rights of Wynnstay Hotel. Nothing contained in these terms shall be construed as conferring by implication or otherwise any license or right to use any trademark, patent, design right, copyright or other intellectual property rights of Wynnstay Hotel, or any other third party.
  • The website may contain other proprietary notices and copyright information, the terms of which must be observed and followed.

Third party websites

  • Certain links in this website may connect to other websites maintained by other parties over whom Wynnstay Hotel has no control. Wynnstay Hotel makes no representations as to the accuracy or any other aspect of information contained in other.


  • Our website uses cookies for analytical purposes to help us improve our web experience. By using our site, you are agreeing to these cookies being sent to your browser and stored on your machine. The cookies themselves are harmless and contain only anonymous usage data—no personal information is transferred or stored.


These terms and conditions shall be governed by, and construed in accordance with, English Law.  The parties irrevocably agree that the courts of England shall have exclusive jurisdiction to settle any dispute which may arise out of, under, or in connection with the terms and conditions.